Beneficial Ownership Tracking
Maintain organised ownership records, shareholders and compliance information for every company you manage.
- CIPC Compliance
Stay on top of CIPC compliance without the admin.
DataGrows helps accounting firms, auditors and company secretarial teams manage CIPC compliance, annual returns, beneficial ownership records, share registers and company secretarial work from one structured system.
Keep every company compliant. No credit card required.
Manage compliance with confidence.
As client portfolios grow, keeping company records accurate gets harder. DataGrows gives firms one place to manage recurring obligations, maintain company records and track compliance activities without relying on spreadsheets, folders or memory.
How DataGrows brings clarity to CIPC compliance.
Keep annual returns and deadlines under control
Good compliance starts with visibility.
Every company has recurring obligations that need attention year after year. As client numbers grow, it becomes harder to track what is due, who is responsible, and whether work is complete.
DataGrows helps firms manage:
- Annual returns
- Company changes
- Compliance tasks
- Ownership updates
- Secretarial workflows
This creates a more consistent and predictable compliance process.
.png?width=800&height=531&name=BO_Image2%20(1).png "A beneficial ownership structure report in DataGrows")
Maintain accurate beneficial ownership records.
Beneficial ownership compliance depends on accurate company information.
Many firms still manage ownership records across spreadsheets, folders and disconnected systems. This increases the risk of outdated information and incomplete records.
DataGrows keeps beneficial ownership information linked directly to company records. The system sets a reminder for the Annual Beneficial ownership submission and generates all the documents needed for it.
Because all the required information is stored in one system, it is easier to:
- Track shareholders
- Monitor ownership structures
- Record changes over time
- Access supporting documents
Everything remains connected and accessible.
Manage share registers and certificates from one place.
Digital company records are easier to maintain than paper files and spreadsheets.
DataGrows provides live share registers that help firms maintain shareholder information, allocations and ownership changes from one system.
This allows firms to:
- Track share movements
- Maintain current records
- Generate share certificates
- Improve record accuracy
The result is less administration and faster access to information.
Create a repeatable company secretarial process.
Consistency reduces compliance risk.
Many firms rely on individual staff members to remember deadlines, update records and create documents.
This works until workloads increase or key employees are unavailable.
DataGrows helps firms standardise:
- Company secretarial workflows
- Compliance processes
- Required documents
- Ownership updates
- Annual return activities
The process becomes repeatable, scalable and easier to manage.
Full list of compliance management benefits .
DataGrows helps firms manage company secretarial work more consistently while reducing administration, improving visibility and keeping company records accurate.
Annual Return Visibility
Keep annual returns visible and organised across every company.
Reduced Compliance Risk
Reduce the risk of missed compliance obligations through structured workflows and recurring task management.
Beneficial Ownership Accuracy
Maintain accurate beneficial ownership records across your entire client base.
Faster Share Certificate Generation
Generate share certificates without manually rebuilding documents each time they are needed.
Supporting Document Generation
Create beneficial ownership supporting documents based on information already captured in DataGrows.
Up-to-Date Shareholder Records
Keep shareholder information current, organised and accessible to the entire team.
Less Duplicate Capturing
Reduce duplicate data capturing across multiple systems, spreadsheets and documents.
Centralised Company Records
Access company records, ownership information and compliance documentation from one central location.
Reliable Company Information
Improve confidence in company records by maintaining a single source of truth.
Three things that make CIPC compliance easier
Share Registers & Certificates
Generate share certificates and maintain live registers without switching between multiple systems.
Automated CIPC Task Scheduling
Configure obligations once and let recurring compliance work schedule itself automatically.
How Beneficial Ownership, Share Registers and Share Certificates Work.
Step 1: Import
Create or import the company record from CIPC.
Step 2: Capture Additional Information
Capture shareholders and ownership information.
Step 3: Compile share registers
Manage authorised shares and generate share certificates in minutes.
Step 4: Compile ownership structures
Set up ownership structures once.
Step 5: Generate documents
Generate certificates and supporting documents.
Step 6: Manage updates
Easily manage updates and compliance changes in DataGrows with a few clicks.
CIPC Compliance works better when everything is connected
CIPC compliance is only one part of managing a modern accounting firm.DataGrows connects compliance workflows with:
- Task & Workflow Management
- Reports & Overviews
- Automated Email Reminders
- Customisable Documents
- Beneficial Ownership Records
DataGrows also integrates with CIPC, helping firms access company information while keeping records connected to the rest of their operational workflow.
.png?width=800&height=729&name=BO_Image7%20(1).png "A desktop screen showing the Beneficial Ownership Table accessed through the Client table")
.png?width=800&height=581&name=BO_Image8%20(1).png "A view of the DataGrows interface from a laptop")
Why Choose DataGrows?
Some CIPC tools focus on the filing itself.
DataGrows helps you manage the work that needs to happen before, around and after it.
Bring CIPC task management, beneficial ownership and recurring compliance obligations into one structured system. Your team can see what is due, who is responsible, what has been completed and what still needs attention.
The result is less manual tracking, clearer accountability and greater confidence that your CIPC compliance work is under control.
How DataGrows solves common company ownership-tracking and compliance challenges.
Managing company ownership information becomes difficult when records are spread across multiple locations.
- Instead of Beneficial ownership data being incomplete, in DataGrows, ownership records are centralised and easily updated.
- Instead of Share registers becoming outdated and hard to maintain, in DataGrows share registers can be updated and generated with a few clicks.
- Instead of Share certificates taking time to create, in DataGrows Share Certificates auto-generate as soon as a shareholder is added.
- Instead of information living in multiple places, in DataGrows everything is connected to the client's record.
- Instead of staff struggling to find documents, in DataGrows, each document is stored on the applicable client or task record.
- Instead of missed deadlines, DataGrows workflows are easily managed, and deadlines are clearly visible.
Works hand-in-hand with:
- Reports & Overviews
- Automated Email Reminders
- Customisable Documents
- Task & Workflow Management
Frequently Asked Questions
How do I manage beneficial ownership records across hundreds of companies?
The easiest way to manage beneficial ownership records at scale is to centralise the information. DataGrows stores ownership structures, shareholders and related documents within each client record, making it easier to maintain accurate information across hundreds or thousands of entities. This reduces the risk of ownership records becoming outdated or difficult to find.
What is the best way to keep share registers up to date?
The best approach is to use a live digital share register rather than relying on spreadsheets or Word documents. DataGrows updates shareholder information centrally and keeps ownership records connected to the company file. This improves accuracy and ensures everyone works from the same information.
Can I generate share certificates automatically?
Yes. DataGrows allows firms to generate share certificates from information already stored in the system, in seconds. The full share register also appears in your beneficial ownership table in DataGrows and can be easily downloaded for submission as a supporting document.
How do accounting firms manage beneficial ownership compliance?
Most firms manage beneficial ownership compliance by maintaining accurate ownership records, supporting documents and company information. DataGrows helps firms organise this information in one place while connecting it to broader company secretarial processes. This makes compliance easier to manage as the client base grows.
Why is centralising company ownership information important?
Centralising ownership information improves accuracy, visibility and efficiency. When shareholder records, beneficial ownership information, certificates and documents live in separate locations, it becomes difficult to trust the information. DataGrows creates one source of truth, helping firms respond faster to client requests and compliance requirements.
ready when you are
Everything your team needs for CIPC compliance.
Excited to get started? Manage company records, automate recurring tasks and generate documents from one central system.
No pressure, no credit card.
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500+ SA practices
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30-day free trial
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No credit card required
- SA-based support team