Share Register Software Built for Accuracy and Compliance

Every company needs to declare their shareholders to SARS and CIPC annually. Having that crucial info stored in a safe and electronic place, is critical to make sure submissions are efficient.

Creating individual share certificates and calculating shareholding percentages manually is unnecessary. Automating these processes saves a ton of time. Once a shareholder is added to DataGrows, the shareholding percentage is automatically added and adjusted for each new shareholder. A beautiful certificate can then be generated in seconds by clicking one button. This certificate can then be downloaded, signed, and stored in DataGrows to ensure everything you need to manage the share register is in one system.

Share registers need to contain information about the company issuing the shares, information about the shareholder such as name and address, the shareholding type and percentage, date issued, and space for the directors to sign.

DataGrows can manage the share registers for each of your companies. As shares are added or ceded, the shareholding percentage is added and adjusted. Once all current shareholders have been added, a certificate can be generated containing the shareholder information, the number of signatures you specified, and the shareholding percentage. It can easily be downloaded, and once the signed copy is returned, it can be attached to the client record.

A share register serves as the official record of a company's ownership. It is crucial to ensure accurate communication and compliance with regulations. An up-to-date share register is required for CIPC Beneficial Ownership compliance but also to manage important company activities like dividend payments and capital raises. Keeping a share register up to date will prevent potential legal issues arising from outdated information.

Calculating the shareholding percentage and generating share certificates accordingly every time shares are added or ceded takes up a lot of time. DataGrows does this in seconds through our automated share register. This also links directly to our Beneficial Ownership declaration reports. Staying compliant has never been this easy.