Better record-keeping
Maintain complete ownership records in one system.
- Beneficial ownership, share registers and share certificates
One source of truth for company ownership.
DataGrows helps accounting, audit and company secretarial firms manage beneficial ownership records, share registers and share certificates from a single system.
Everything in one place · Better records · Less admin
Keep company ownership records accurate and accessible.
Maintaining accurate ownership records has become increasingly important since the introduction of beneficial ownership regulations. DataGrows gives firms an easy and reliable way to track shareholders, ownership structures, company records and compliance requirements without relying on spreadsheets, Word documents or scattered files.
How DataGrows brings clarity to Beneficial Ownership, Share Registers and Share Certificates.
See who owns what, instantly with Beneficial Ownership Management
Accurate beneficial ownership records reduce compliance risk and improve client service.
Many firms store ownership information across multiple systems, making it difficult to confirm who owns a company and what changes have been made over time. DataGrows keeps ownership records connected to the client file, creating a complete history that is easy to access and update whenever needed.
.png "A depiction of the company structure of a fictitious company called ABC (Pty) Ltd")
Keep every shareholding accurate with Share Register Management
A digital share register is easier to maintain than spreadsheets or manual records.
DataGrows keeps shareholder information, share classes, and allocations in a single structured location so that share registers accurately reflect current ownership. This reduces duplication, improves record accuracy and helps firms respond to client queries faster.
Generate Share Certificates in seconds
Generating share certificates should not require rebuilding documents every time.
DataGrows connects share registers directly to certificate templates, allowing firms to generate professional share certificates in seconds. Information is automatically populated from existing records, reducing manual administration and minimising errors.
One dashboard for Every Company Record
Centralised records improve visibility across your entire client base.
Every company has documents, shareholders, directors, deadlines and compliance requirements. DataGrows keeps these records connected in one system, so your team can find information quickly, answer questions confidently and maintain better control over company secretarial work.
Company Ownership Management Features.
DataGrows provides everything needed to manage company ownership records and company secretarial information.
Beneficial Ownership Management
Maintain beneficial ownership records for every entity.
Ownership Structure Tracking
Track ownership structures and shareholder changes over time.
Shareholder Register Management
Store shareholder details in a structured environment.
Authorised Share Tracking
Easily track authorised shares against allocated shares.
Supporting Document Generation
Create beneficial ownership supporting documents based on information already captured in DataGrows.
Centralised Company Records
Access company records from one location linked directly to client profiles
What it means for your practice.
Faster Turnaround Times
Generate documents without rebuilding them manually.
Less Administration
Reduce duplicate capturing and repetitive tasks.
Better client service
Answer company secretarial and ownership questions quickly with all company information available in one place.
How Beneficial Ownership, Share Registers and Share Certificates Work.
Step 1: Import
Create or import the company record from CIPC.
Step 2: Capture Additional Information
Capture shareholders and ownership information.
Step 3: Compile share registers
Manage authorised shares and generate share certificates.
Step 4: Compile ownership structures
Set up ownership structures once.
Step 5: Generate documents
Generate certificates and supporting documents.
Step 6: Manage updates
Easily manage updates and compliance changes in DataGrows with a few clicks.
Works with your existing compliance processes
DataGrows works alongside your broader company secretarial and compliance processes.
The platform connects ownership records with:
- Task & Workflow Management
- Reports & Overviews
- Automated Email Reminders
- Customisable Documents
- CIPC Compliance Processes
This allows firms to manage ownership information as part of a complete operational workflow rather than as isolated records.
.png "A desktop screen showing the Beneficial Ownership Table accessed through the Client table")
.png "A view of the DataGrows interface from a laptop")
Why Choose DataGrows?
DataGrows helps firms manage company ownership information in a structured and scalable way.
Many firms still rely on spreadsheets, folders and manual document creation. While this may work for a small number of entities, it becomes difficult to maintain as the client base grows. DataGrows creates one source of truth for beneficial ownership records, share registers and certificates, improving accuracy while reducing administrative effort across the firm.
How DataGrows solves common company ownership-tracking and compliance challenges.
Managing company ownership information becomes difficult when records are spread across multiple locations.
- Instead of Beneficial ownership data being incomplete, in DataGrows, ownership records are centralised and easily updated.
- Instead of Share registers becoming outdated and hard to maintain, in DataGrows share registers can be updated and generated with a few clicks.
- Instead of Share certificates taking time to create, in DataGrows Share Certificates auto-generate as soon as a shareholder is added.
- Instead of information living in multiple places, in DataGrows everything is connected to the client's record.
- Instead of staff struggling to find documents, in DataGrows, each document is stored on the applicable client or task record.
- Instead of missed deadlines, DataGrows workflows are easily managed, and deadlines are clearly visible.
Works hand-in-hand with:
- Reports & Overviews
- Automated Email Reminders
- Customisable Documents
- Task & Workflow Management
Frequently Asked Questions
How do I manage beneficial ownership records across hundreds of companies?
The easiest way to manage beneficial ownership records at scale is to centralise the information. DataGrows stores ownership structures, shareholders and related documents within each client record, making it easier to maintain accurate information across hundreds or thousands of entities. This reduces the risk of ownership records becoming outdated or difficult to find.
What is the best way to keep share registers up to date?
The best approach is to use a live digital share register rather than relying on spreadsheets or Word documents. DataGrows updates shareholder information centrally and keeps ownership records connected to the company file. This improves accuracy and ensures everyone works from the same information.
Can I generate share certificates automatically?
Yes. DataGrows allows firms to generate share certificates from information already stored in the system, in seconds. The full share register also appears in your beneficial ownership table in DataGrows and can be easily downloaded for submission as a supporting document.
How do accounting firms manage beneficial ownership compliance?
Most firms manage beneficial ownership compliance by maintaining accurate ownership records, supporting documents and company information. DataGrows helps firms organise this information in one place while connecting it to broader company secretarial processes. This makes compliance easier to manage as the client base grows.
Why is centralising company ownership information important?
Centralising ownership information improves accuracy, visibility and efficiency. When shareholder records, beneficial ownership information, certificates and documents live in separate locations, it becomes difficult to trust the information. DataGrows creates one source of truth, helping firms respond faster to client requests and compliance requirements.
ready when you are
Everything your team needs for Company Ownership Management
Excited to get started? DataGrows helps accounting, audit and secretarial firms maintain accurate company records, generate ownership documents and reduce administrative effort from one central system.
Managing beneficial ownership records, share registers and share certificates should not depend on spreadsheets and manual paperwork.
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- SA-based support team